Archive Server Features
EASE OF USE
Archive Server for MDaemon can be downloaded and installed in less than 15 minutes. After installing it on your server, it is immediately ready to use:
- You don't need to install or configure software for the network users;
- Users don't have to do anything different at all;
- The users search directly through the browser;
- Archiving email is automatic.
SEARCH
Archive Server for MDaemon's main function is making searches in emails. You can search the email archive by key words, dates, senders, recipients, body text and subject of the email or any combination thereof.
You can also decide if you want to search through messages flagged as spam or infected with viruses, and if you want to include messages with attachments in your search. The search can even be made on emails that have been deleted from your own computer.
ADMINISTRATION
The system is completely administrated through the browser. The administrator's access credentials for logging on to Archive Server for MDaemon are provided during installation.
The System Administrator has control over all the settings in Archive Server for MDaemon, as well as control over individual user rights and settings. By default however, the System Administrator cannot access other users' email. This fully respects current privacy regulations.
Configuration parameters for Archive Server for MDaemon give the administrator a high degree of personalization and discrimination in granting user rights. A Domain Administrator can be appointed for each domain (one of the users of the domain itself). This administrator can handle the configurations on that specific domain.
USER RIGHTS
Archive Server for MDaemon lets you grant differing rights to different system users, for efficient use of email archives. When you decide to archive a domain, the emails are archived with the same settings for all domain users. You can decide whether messages should or shouldn't be archived for each user. You can even decide whether or not a specific user should have access to the system.
You can also grant a user the right to search one or more domains handled by the MDaemon server and the right to search other users' messages.
PRIVACY
Archive Server for MDaemon is especially attentive to privacy issues and safeguarding personal data. This is why by default, each user can make searches exclusively on his or her own email. Furthermore, users are not required to use a new username and password to log in to their own email archive. They just type in the same credentials they already use for logging in to their own mailbox.
AUDIT
Auditing is the procedure that aims to safeguard the users' privacy. Since Archive Server for MDaemon lets the administrator grant users to right to search the messages of other users, you can enable a notification mechanism so that the users know which messages have been seen, by whom, and based on which searches.
If you want to optimize disk space, you can ask the System Administrator to delete the audit logs after a certain number of days.
SPAM AND VIRUS
You can ask Archive Server for MDaemon to archive emails flagged as infected by viruses as well as those flagged as spam, so that you can check them later.
Archiving email flagged as spam is an excellent tool for protection against undesired messages. You can even set up your own MDaemon server so that messages flagged as spam are not sent directly to the users. Instead, they are archived in Archive Server for MDaemon where they are available to each user who can independently decide which emails are false positives and find any mistakes there may be in the antispam filters.
Spam can be automatically deleted from the system after certain number of days, so that each user does not have to delete the spam messages manually.
EXCLUSION LISTS
Archive Server for MDaemon checks all the words found in the subject and body of email messages and archives them in a database where it indexes them so you can search by key word.
Other words such as articles (e.g. that, a, the, etc.) are not useful when searching through emails. If you are looking for an email invitation to lunch it makes no difference if the email contains the expression "an invitation to lunch" or "that invitation to lunch". The significant words are "invitation" and "lunch." So, insignificant words can be excluded from the database by compiling an exclusion list of words to skip.
This way, the database is optimized and the performance of the search system is enhanced.
STATISTICS
Archive Server for MDaemon draws up statistics on email use on the server level, on the domain level, and on the user level.
Statistics can include: number of emails sent and received, the most frequent words, the most active users, and the load on the server. Based on each user's rights, you can display only the data concerning your own email box, the activity in your domain, or activity at the email server.